December 12 Meeting Minutes
UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION
GROTON AREA SCHOOL DISTRICT NO. 06-6
December 12, 2011
President Nelson called the meeting to order at 7:00 p.m. in the High School Conference Room. Members present: Hanson, Kjelden, Nelson, Rix, Schaller, Smith and Voss. Others present were Supt. Schuster, Principals Dalchow and Schwan, and Business Manager Weber.
Moved by Schaller, second Smith to approve the agenda with one amendment under New Business Item #4a – appoint Schuster as school Legislative Action Network rep. Motion carried.
Moved by Voss, second Kjelden to approve all consent agenda items as follows: North Central Special Ed Coop school of record agenda items, November 14th and 28th, District minutes, bills, financial report, agency report, transportation report and school lunch report. Motion carried.
GENERAL FUND: Net Salary – 153,028.44; FIT – 14,303.01; Medicare – 5,726.76; FICA – 20,537.26; SDSBF – 45,735.48; American Funds – 2,529.00; Washington National – 98.40; SD Retirement – 24,549.58; First National Bank HSAs – 100.00; Waddell & Reed – 1,626.00; Horace Mann – 321.00; Thrivent – 338.00; Prudential – 25.00; American Family Life – 1,546.35; Delta Dental – 4,115.12; Midwest Credits – 267.36; SD Supplemental Retirement – 1,425.00; Child Support – 500.00; A&B Business – tape, 6.22; AC Supply – supplies, 65.52; Acme Tools – belts, 7.99; Agency Fund – advance payments, 8,656.97; Ameripride – services, 635.81; Best Western Ramkota Hotel – lodging, 231.00; Cole Papers – supplies, 5,465.10; Crawford Trucks – parts, 768.55; Days Inn Pierre – lodging, 46.50; Eide Bailly LLP – services, 8,400.00; Evergreen Supply – supplies, 103.68; Farnams – supplies, 571.81; Groton Area School – ISF write offs, 359.74; Groton Daily Independent – notices, 105.40; House of Glass – part, 1.79; J.W. Pepper – music, 676.01; James Valley Telecomm. – services, 938.35; Deb Jensen – cartridges, 41.49; John Deere Financial – repair services, 195.20; Klein’s – supplies, 14.43; Mid-American Research Chemical – supplies, 226.96; Olde Bank Floral-N-More – 45.00; Pioneer Ford – repair services, 328.81; Pioneer Research – soap, 462.19; S&S Lumber – supplies, 620.47; Laura Schuster – tape, 13.76; Wanda Stange Prorate – DOT tests, 120.00. Total General Fund – $305,880.51.
CAPITAL OUTLAY: Acme Tools – drill, 20.00; Agency Fund – advance payments, 860.57; City of Groton – utilities, 13,401.55; Connecting Point – hard drive, 310.00; Dakota Brush – receptacles, 180.00; Decker Inc – partitions, 718.62; Dependable Sanitation – services, 717.00; Duane’s – fuels, 9,851.35; Renaissance Learning – AR quizzes, 17.94; Wells Fargo Securities – BAB principal & interest, 110,913.15; Xerox – copier leases, 2,733.46. Total Capital Outlay Fund -- $139,723.64.
SPECIAL ED: Net Salary – 23,214.39; FIT – 1,721.53; Medicare – 833.70; FICA – 2,989.96; SDSBF – 5,088.94; Washington National – 83.30; SD Retirement – 3,527.26; Waddell & Reed – 150.00; American Family Life – 204.96; Delta Dental – 629.54; SD Supp. Retirement – 50.00; Agency Fund – advance payments, 645.13; Avera St. Luke’s – services, 5,447.36. Total Special Education Fund – $44,586.07.
FOOD SERVICE: Net Salary – 6,866.00; FIT – 368.95; Medicare – 231.74; FICA – 831.18; SDSBF – 662.01; SD Retirement – 611.04; American Family Life Assurance – 54.22; Agency
Fund – advance payments, 699.03; Ameripride – services, 186.57; BTU Services – supplies, 954.80; Child & Adult Nutrition Services – processed commodities, 916.72; CWD – foods, 3,085.73; Dean Foods – dairy products, 2,996.27; Earthgrains – bakery products, 423.26; Mid-American Research Chemical – supplies, 225.67; Greg Pigors – lunch refund, 59.30; Sysco – foods, 1,808.34; Techno Ply – supplies, 515.94; US Foodservice – foods, 2,881.90. Total Food Service – $24,378.67.
AGENCY FUND: Total – $39,376.24.
RECEIPTS: Local Sources, Taxes – 1,433,359.55; Other Local Sources – 90,103.51; County Sources – 4,927.17; State Sources – 113,729.00; Federal Sources – 34,590.50. Total Receipts - $1,676,709.73.
Members of the public were allowed five minutes to address the board on any topic of their choice. With no public members present to speak, the board proceeded with their remaining agenda items.
The board heard public input as to whether or not the school should sponsor boys’ and girls’ soccer in 2012-13. Seven patrons were in attendance. All who spoke were in favor of adding the program.
Weber announced bids from the 2013, 59-passenger school bus bid opening as follows: Trucks of Bismarck – $82,627.00 and Harlow’s Bus Sales - $75,911.46 with an option to remove a kick out window at a savings of $109.00 and an option to add a larger engine for an additional $2,321.00. Moved by Smith, second Schaller to approve the low bid from Harlow’s. Motion carried. Moved by Rix, second Smith to approve the option to remove a kick out window at a reduction of $109. Motion carried. Final cost of the bus will be $75,802.46.
The board acknowledged second reading of amendments by the Personnel, Policy and Curriculum committee to Policy EB – Safety Program; Policy EBBA – First Aid; Policy EBBB – Accident Reports; Policy EBCD – Emergency Closings; Policy ECA-R – Regulations for Buildings and Grounds Security; Policy ECB – Buildings and Grounds Maintenance; Policy FC – Facilities Capitalization Program and Policy FD – Bond Campaigns; as well as new Policy ECAC – Video Surveillance and Policy EEADA – Use of Private Vehicles.
Moved by Rix, second Kjelden to approve changes to existing Policy EB. Motion carried.
Moved by Smith, second Schaller to approve changes to existing Policy EBBA. Motion carried.
Moved by Kjelden, second Voss to approve changes to existing Policy EBBB. Motion carried.
Moved by Schaller, second Smith to approve changes to existing Policy EBCD. Motion carried.
Moved by Hanson, second Kjelden to approve changes to existing Policy ECA-R. Motion carried.
Moved by Smith, second Rix to approve changes to existing Policy ECB. Motion carried.
Moved by Kjelden, second Voss to approve changes to existing Policy FC. Motion carried.
Moved by Hanson, second Kjelden to approve changes to existing Policy FD. Motion carried.
Moved by Hanson, second Smith to approve new Policy ECAC. Motion carried.
Moved by Smith, second Kjelden to approve new Policy EEADA. Motion carried.
Building, Grounds & Transportation Committee members discussed curb, gutter and sidewalk along 1st Street. The committee will meet during a school day to watch traffic flow before making a decision on sidewalk placement. An update on roof construction above the arena entry was also given. No other committees reported.
Following topics were discussed in administrative reports: ASBSD December Board Report, ASBSD Board of Directors vacancy, ASBSD Policy Matters, Governor’s budget address, SD Department of Education Accountability Model, Groton Soccer Association and school officials meeting scheduled for December 19th, community BAGS program, 2012-13 class registrations online, Common Core Standards training and performance arts facility review meeting.
Moved by Rix, second Schaller to declare a Trimline E300 Elliptical Machine and two Trimline Nautilus Treadmills as surplus property for sale or disposal. Motion carried.
Moved by Smith, second Kjelden to approve James Valley’s request for use of the GHS arena and GHS gym on May 24, 2012, for its annual meeting at 12:00 p.m., with terms and conditions as in previous years. Motion carried.
Moved by Hanson, second Voss to go into executive session at 8:20 pm to discuss staffing and student issues. Motion carried.
Nelson declared the board out of executive session at 8:43 pm
Moved by Kjelden, second Voss to appoint Schuster as LAN rep for the 2012 legislative session. Motion carried.
Moved by Hanson, second Smith to adjourn. Motion carried.
M. J. Weber, Business Manager Dorene Nelson, President
The addition of signatures to this page verifies these minutes as official.
Published once at the total approximate cost of $106.45..