July 11 Meeting Minutes

OFFICIAL BOARD PROCEEDINGS
2008-2009 FISCAL YEAR END
FREDERICK AREA SCHOOL DISTRICT #6-2
JULY 11, 2011
The 2010-2011 Fiscal Year End meeting of the Board of Education of the Frederick Area School District #6-2 was called to order by Chairman, Lance Podoll at 7:03 p.m. with board members Jeff Forsting, Richard Schlosser, and Eric Sumption and Dennis Walworth. Also present were, C.E.O./Secondary Principal, Randy Barondeau; Elementary Principal, Ann Hegge; Business Manager, Waneta Malsom.
The meeting began with all present reciting the Pledge of Allegiance.
Action 11-171: Motion by Forsting and seconded by Walworth to approve the 2010-2011 fiscal year end agenda. All aye, carried.
The financial report for the month of June 2011 was presented as follows:
GENERAL CAPITAL SPECIAL PENSION LUNCH IMPRESS
OUTLAY EDUCATION FUNDS
Beginning Balance June 1, 2011 888,939.28 213,195.74 305,078.56 75,685.92 (9,543.67) 42,829.16
Brown County Treasurer (Taxes) 79,465.21 56,615.48 16,984.60 5,661.58 - -
State of SD (State Aid) 61,228.00 - - - - -
First National Interest 41.99 - - - - -
Lunch/Milk - - - - 6,134.90 -
CANS - - - 508.19 -
NCSP COOP - - 6,827.85 - - -
Medicaid Reimbursement - - 1,906.00 - - -
Medicaid Fee (97.00) - - - - -
Occupational Therapy - - 178.20 - - -
Other 1,032.90 - - - 10,000.00 9,127.94
GAPS 837.34 - - - - -
Subtotals 1,031,447.72 269,811.22 330,975.21 81,347.50 7,099.42 51,957.10
Disbursements 185,443.78 58,229.00 10,182.93 $0.00 5,268.41 6,037.29
Ending Balance June 30, 2011 846,003.94 211,582.22 320,792.28 81,347.50 1,831.01 45,919.81

Savings & Trust Accounts 60,871.35
Trust & Agency Activity Funds 52,903.52
Unemployment Fund 22,753.52
Action 11-172: Motion by Schlosser and seconded by Sumption to approve the minutes of the regular meeting on June 13th and of the special contact on June 28th and the financial reports for the Frederick Area School District. All aye, carried.
OLD BUSINESS:
Action 11-173: Motion by Schlosser and seconded by Forsting to approve the Health section of the policy manual. All aye, carried.
Mr. Barondeau gave an update on the three buses that were purchased. They will be delivered sometime in July.
Action 11-174: Motion by Forsting and seconded by Sumption to pay Frederick Area School bus drivers an additional $25.00 per month for 10 months (August through June) for the use of their personal cell phones. All aye, carried.
Action 11-175: Motion by Fosting and seconded by Sumption to pay Frederick Area School bus drivers an additional $25.00 per month for 4 months (November-through February) for the personal use of electricity to plug buses in.
Discussion was held regarding the coop meeting tentative scheduled for July 13th, 2011 in Leola.
Discussion was held regarding the coop dissolution for golf. It will further be discussed at the upcoming coop meeting.
Mr. Barondeau gave an update on the bus routes. Lance Podoll is in the process of hiring bus drivers for the 2011- 2012 school year.
Mr. Barondeau gave an update on the Eide Bailly audit. They will be begin the 2010-2011 audit sometime in September 2011.
Discussion was held in regards to the purchase of a fuel tank. Mr. Barondeau is looking into a couple different options.
Discussion was held in regards to the football field lights and new score board. Work on the scoreboard has begun.
NEW BUSINESS: None
Richard Schlosser gave the Hub Area Technical Report. The student built house has now been listed with a realtor. The teacher position for health/science has been filed. As of this date, they have not received any applications for the automotive teacher position. Wayne Hanson, from Central High School, will not be having games aired on Channel 7 for the
2011-2012 school year. Hub Area Vo-Tech will have to find other avenues of revenue to make up for the lost income.
Executive session – not needed
Action 11-176 At 7:50 p.m. with no further business for the fiscal year 2010-2011 and with a motion by Forsting and seconded by Walworth for adjournment. All aye, carried.
Lance Podoll
Chairman
Waneta Malsom
Business Manager
OFFICIAL BOARD PROCEEDINGS
FREDERICK AREA SCHOOL DISTRICT #6-2
ANNUAL MEETING
JULY 11, 2011
The annual meeting for the Frederick Area School District #6-2 for fiscal year 2011-2012
was called to order by Business Manager, Waneta Malsom at 7:55 p.m. Board members present were Jeff Forsting, Lance Podoll, and Richard Schlosser, Dennis Walworth and Eric Sumption. Also present were, C.E.O./Secondary Principal, Randy Barondeau; Elementary Principal, Ann Hegge.
Action 11-177: Motion by Forsting and seconded by Sumption to appoint Walworth and Podoll to fill the board vacancies for a one (1) year term. All aye, carried.
Business Manager, Waneta Malsom, presented the oath of office to returning appointed board members-Lance Podoll and Dennis Walworth.
Action 11-178: Motion by Schlosser and seconded by Podoll to approve the agenda with 1 addition-New Business Z-discuss Gold West Camera. All aye, carried.
Business Manager, Waneta Malsom, opened the election for 2011-2012 President for the Frederick Area Board of Education.
Action 11-179: Motion by Sumption to nominate Podoll, seconded by Walworth.
Action 11-180: Forsting moved the nomination cease, seconded by Schlosser. All aye,carried.
Lance Podoll is the Frederick Area Board of Education President for 2011-2012 fiscal year.
President, Lance Podoll began presiding.
President Podoll called for nominations for Vice President for 2011-2012.
Action 11-181: Motion by Walworth to nominate Schlosser, seconded by Forsting.
Action 11-182: Sumption moved the nomination cease, seconded by Forsting. All aye, carried.
Richard Schlosser is the Frederick Area Board of Education Vice President for 2011-2012 fiscal year.
President Podoll presented oath of office to Business Manager, Waneta Malsom.
The bills for the Frederick Area School District were presented as follows with 2 additions-Hub Area Technical and Frederick Activity Fund
GENERAL FUND: 729.69, ABERDEEN SCHOOL DISTRICT #6-1, SUPPLIES; 421.44, ADVANCED AUTOMOTIVR LLC, CAR EXPENSE-GAS DIESEL OIL
15,402.28, APEX TECHNOLOGY SOLUTIONS CORP, PURCHASE SERVICE OPER &; 797.54, ASBSD, LIAB. INS. BOARD OF ED; 434.97, BEST WESTERN RAMKOTA INN, STATE GOLF; 190.40, BLUMHARDT CHEVROLET & PONTIAC,, VEHICLE; 55.02, BONN EXPRESS, FUEL; 314.61, CENTURY BUSINESS PRODUCTS, INC, COPIER MAINT; 1,560.84, COLE PAPERS, INC., SUPPLIES; 5.30, CRAWFORD TRUCKS & EQUIPMENT, CAR EXPENSE-GAS DIESEL OIL; 295.00, DAKOTA ELECTRONICS, MONTHLY FEE; 13,289.85, EIDE BAILLY LLP, ANNUAL AUDIT; 13.98, ELLENDALE TRUE VALUE, MAINT SUPPLIES; 139.83, FARMERS UNION OIL ELLENDALE, FUEL; 320.93, GROTON INDEPENDENT, INC, JUNE MINUTES; 2,179.07, JAMES VALLEY COOP. TELE. CO., REPAIR; 2,435.00, MARC, GYM FLOOR; 13.50, MENARDS ABERDEEN, JANITORIAL SUPPLIES; 4,355.73, MID STATES SCHOOL BUS, INC, FUEL; 1,850.13, MONTANA-DAKOTA UTILITIES CO., UTILITIES; 360.00, NCS PEARSON, INC, AIMS WEB SUB; 182.09, OFFICEMAX, SUPPLIES; 18,446.00, PROPERTY/LIABILITY FUND, LIAB. INS. OPER &; 550.00, SD COALITION OF SCHOOLS, DUES & FEES BOARD OF ED; 348.75, SD FEDERAL PROPERTY AGENCY, SUPPLIES/TOOLS; 5,773.00, SIMPLEXGRINNEL, REPAIR; 300.00, SOFTWARE UNLIMITED INC., WORKSHOP; 164.53, TOWN OF FREDERICK, UTILITIES. GENERAL TOTAL, 70,929.48
CAPITAL OUTLAY FUND: 44,781.30, WELLS FARGO BROKERAGE SERVICE,, DEBT PRINCIPAL. CAPITAL OUTLAY TOTAL 44,781.30
SPECIAL EDUCATION FUND: 912.00, AVERA ST LUKES, OCCUPATIONAL THERAPY SPED TOTAL, 912.00, ;
Action 11-183: Motion by Forsting and seconded by Schlosser to approve the bills and pay the same. All aye, carried.
OLD BUSINESS: None
NEW BUSINESS:
Discussion was held on thank you and congratulations-a complete listing can be found in the school newsletter.
Action 11-184 Motion by Sumption and seconded by Schlosser to approve all agenda items by designating, publishing, or approving from item B-M as follows: B) Designate First National Bank of Frederick as the official bank depository for the district, C) Designate Groton Independent as the official newspaper for the district, D) Designate the Chief Administrator and Business Manager to be the purchasing agent of the district, E) Designate the Chief Administrator and Business Manager to be custodians of funds of the clearing account for the district, F) Designate the Chief Administrator and Business Manager to be custodian for federal funds, G) Designate the Chief Administrator to be authorized representative of the school lunch program for the district, H) Designate the Chief Administrator or Elementary Principal to be the officials to close school because of inclement weather, contagious disease and other emergencies, I) Designate Chief Administrator to be appointed to be the Truancy Officer for the district, J) Designate the second Monday of each month at 7:00 p.m. April through November, and a 6:30 p.m. start December through March for the Frederick Area Board meetings at the Frederick Area School unless designated otherwise, K) Publish the following tabulations of the employees of the Frederick Area School District for the 2011-2012 school year both by position and salary as pursuant to statute requirements as follows: Kindergarten-Tonya Zinter-$39,127.74; First Grade-Renee Brooks-$38,201.35; Second Grade-Colleen Wallien-$33,535.00; Third Grade-Jessica Ringgenberg-$28,685.00; Fourth Grade-Janel Bergan-$37,130.00; Fifth Grade-Ann Hegge-$18,371.14; Fifth Grade, 7th Social Studies, and RTI- Kelly Duxbury-$34,185.00; Sixth Grade-Janice Ellefson-$37,488.75; Title I and Special Education-Paula Tschosik-$29,135.00; Special Education-Angela Keller-$28,835.00; Special Education-Tessa Shultis-$28,835.00; Algebra I, Geometry, Accounting I, Personal Finance, NCAI/E Learning Facilitator, and Computer Technology-Janelle Barondeau-$34,535.00; Library, 8th Social Studies, 10th English Comp/Lit, 11th English Comp/American Lit, 12th English Comp/World Lit, Lakota Study, and NCAI/E Learning Facilitator-Jacklyn Brokaw-$36,090.00; 7th Math, Algebra II, Senior Math, College Algebra, and 7th PE-Justin Downes-$29,500.00; Band, Band Lessons, Chorus, Vocal Instruction, Elementary Music, and NCAI/E Learning Facilitator-Elizabeth Labesky-$35,135.00; Sociology, Advanced Applications, and Computer Tech Coordinator-Lynnette Hertel-$38,643.74; 7th Health, Geography, US Government, US History, World History, High School PE, 8th PE, and Elementary PE-Marty Morlock-$30,135.00; 7th thru 9th English, Library, Photo Journalism, Publications, Sociology, and Career Guidance-Renae Lehman-$28,775.00; 7th & 8th Science, Biology I & II, and Physical Science-Sarah Sumption-$30,935.00; Elementary Art, 7th thru 9th Art, Art II, and Library-Ann Wampler-$20,378.13; Frederick Junior High & High School Principal-Randy Barondeau-$37,415.72; Elementary Principal-Ann Hegge-$30,353.95; Business Manager-Waneta Malsom-$35,00.00; Chief Administrator-Randy Barondeau-$37,415.73; School Secretary/Office Technology Support-Stacey Sumption-$11.49 per hour; Highly Qualified Instructional Tutor/Paraprofessional, NCAI/E Learning Facilitator-Janet Elsen-$13.27 per hour; Food Service Supervisor/Head Cook-Faye Gunther-$14.59 per hour; Cook-Karen Daniels-$8.18 per hour; and Summer Grounds Keeper-Marty Morlock-$8.73 per hour, and L) Establish the travel reimbursement rate and per diem allowance in accordance to current state rates, M) Designate Carlyle Richards of Richards & Oliver Attorney at Law of Aberdeen as legal counsel for the district. All aye. Carried.
Action 11-185: Schlosser offered the following resolution and seconded by Sumption:
BE IT RESOLVED to authorize Business Manager to invest funds when available. On roll call vote, all aye. Resolution passed.
Action 11-186: Motion by Forsting to nominate Schlosser to be the district representative to the Hub Area Technical Board seconded by Walworth.
Action 11-187: Sumption moved the nomination cease, seconded by Forsting. All aye, carried.
Richard Schlosser is the districts representative to the Hub Area Technical Board.
Action 11-188: Motion by Sumption and seconded by Schlosser to approve the statement of nondiscrimination as follows: The Frederick Area School District doesn’t discriminate in its employment policies and practices or in its educational program on the basis of race, color, creed, religion, age, sex, handicap, national origin, or ancestry. All aye, carried.
Avera PACE prices will be review/approved at the August meeting, due to no information received at the time of the July board meeting..
Action 11-189: Motion by Walworth and seconded by Schlosser to approve the updates on the policy manual. All aye, carried.
The teacher handbook section of the policy manual will be reviewed prior to the August meeting for approval.
Action 11-190: Motion by Forsting and seconded by Sumption to surplus the following:
1 shed and all of its contents with a $0.00 value. All aye, carried.
Discussion was held on the ASBSD/SASD annual joint convention to be held on August 10th & 11th in Sioux Falls.
Discussion was held on home school application. There are none at this time.
Discussion was held on open enrollment. There are none at this time.
Action 11-191 Motion by Walworth and seconded by Schlosser to elect Mike Ruth, Miller High School, to be the Division III Representative for the SDHSAA. All aye, carried.
Discussion was held in regard to the vacancy on the Associated School Board Protective Trust Board Property/Liability Fund. At this time, no board member is interested in that position.
Discussion was held regarding information Mr. Barondeau received from Gold West Camera, a company that offers service contracts for school video cameras. The board consensus was to table it for now.
Action 11-192 At 8:47 p.m. with motion by Sumption and seconded by Forsting to go into executive session for personnel matters. All aye, carried.
Action 11-193 At 9:20 p.m. Chairman, Podoll declared the Frederick Area School Board of Education out of executive session. All aye, carried.
Action 11-194: Motion by Walworth and seconded by Forsting to offer/accept the signed employment agreements with Faye Gunther, Food Service Supervisor/Head Cook; and Karen Daniels, Cook Position.
Action 11-195: Motion by Walworth and seconded by Sumption to offer/accept the signed 40 Hour July Summer contract with Marty Morlock. All aye, carried.
Action 11-196: Motion by Sumption and seconded by Schlosser to offer/accept the Jr. High Football Coop Coaching contact to Troy Van Dover. All aye, carried.
Action 11-197: Motion by Walworth and seconded to offer/accept Head Track Coach to Marty Morlock. All aye, carried.
Action 11-198: Motion by Schlosser and seconded by Forsting to offer Junior Class Advisor contacts to Sara Sumption and Renae Lehman. All aye, carried.
Action 11-199: Motion by Sumption and seconded by Walworth to offer/accept Teacher/Technology Coordinator contract and Summer contract to Lynnette Hertel. All aye, carried.
Action 11-200: At 9:22 p.m. with no further business and with a motion by Forsting and seconded by Sumption for adjournment. All aye, carried.
Lance Podoll
Chairman
Waneta Malsom
Business Manager
Published once at the total approximate cost of $176.11.